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Program Review Board (PRB) Minutes – March 6, 2004
Attendees:
* Rodney Bent Chairman/Director Office of Management and Budget
* Dr. Aziz Iraq Ministry of Finance
* Frederick C. Smith Deputy Senior Advisor for the Office of Security Affairs
* Chris Milligan USAID
* Amb Andy Bearpark, Director, Office of Operations & Infrastructure
* Efraim Cohen Governance
* COL Mike Toner Coalition Joint Task Force – 7, Comptroller
* Yusaf Samiullah, Representative of the United Kingdom Government
* Andrew Goledzinowski Representative of the Australian Government
* Absent Program Review Board - Regional Programs Manager
COL Jim Behring CPA Comptroller
COL Tony Bell CPA – HCA
Brendan Lund CPA – Office of Management and Budget
COL Eric Engelbrektsson CPA – Office of Management and Budget
Carlos Glover CPA – Office of Management and Budget
LTC Jose Quero-Munoz CPA – Office of Management and Budget
Sarah Horrigan CPA – Office of Management and Budget
John Moore CPA – Office of Management and Budget
Mr. Hazim Saed Iraq Ministry of Finance
Taif Sami Iraq Ministry of Finance
Mr. Ihsan Board of Supreme Audit
Nick Horne CPA – Ministry of Electricity
Joel Berwick CPA – Ministry of Oil
Janusz Sznajder CPA – Council for International Cooperation
COL Bob Speer CPA – Program Management Office
Darrell Crawford CPA – Program Management Office
COL Snodgrass CPA – Program Management Office
Mounzer Fatfat Iraqi Ministry of Youth and Sports
Iraqi Ministry of Planning and Development Coordination
Col. Kevin Davis Ministry of Interior
Capt Jajliardo Ministry of Interior
Gordon Mott Ministry of Transportation
Doug Webster Ministry of Transportation
George Gianaris Ministry of Economic Development
Mr. Ahmad Al-Samarrai Chairman, National Olympic Committee of Iraq (NOCI).
*Voting Members
The following Program Review Board Requests were presented to the Board for
recommendation to the Administrator:
#649 – National Olympic Committee -- $7,810,000. The Ministry of Youth and
Sports (MoYS) was represented. The request is for funds included in the Revised
2004 Iraqi budget. These funds would provide Iraqi sports teams’ resources to
prepare for the 2004 Olympic Games in Athens Greece. Teams must travel
internationally to qualification events. Also, payments must be made to
international sports organizations that sponsor Olympic events. The Iraqi MoF
raised concerns about the ongoing operating costs. MoY&S and the MoF agreed to
meet to put together one or two spending proposals.
TABLED—Request reduced from $10,000,000 to $7,810,000, DFI
#650 – Electricity Meters -- $15,000,000. The Ministry of Electricity (MoE) was
represented. This request is for funds included in the Revised 2004 Revised
Iraqi budget. MoE has begun to read meters and send bills to customers. However,
many meters have been tampered with, destroyed or, within customer’s residences.
Without rectifying this problem, it will not be possible for the MoE to conduct
an effective billing and collecting process. These funds would purchase 400,000
three phase meters and 250,000 single-phase meters. The MoE has performed a
needs assessment for the impacted communities and is assembling a comprehensive
implementation plan. The MoE asserted that the new tamper resilient meters,
installation outside of the residence, the very low cost of power (1 dinar/kilowatt
hour) and the lack of payment enforcement will allow them to implement the new
devices while minimizing the opportunity for vandalism.
APPROVED—DFI
#651 – Electricity Security Forces -- $30,000,000. The Ministry of Electricity (MoE)
was represented. This request is for funds included in the Revised 2004 Revised
Iraqi budget. These funds are for the expansion and equipping of the Electrical
Power Security Service (EPSS). EPSS has been in existence since the early 1960’s
and numbered ~1500 personnel. This proposal asks for funds to increase that
number to 6,000 plus additional funds to contract out some aspects of MoE
security. Concerns were expressed about the monies moving from capital
investments to cover operating costs, the overall coordination with MoI, the
salaries paid to the FPSS, and an understanding of the appropriate number of
guards. Further the relationship between the ICDC forces and EPSS was unclear.
The Iraqi MoF will take the lead on meeting with the MoI and MoE to further
define a proposal.
TABLED.
#652 – PMO/MoPDC Business Complex-- $17,980,000 . The Program Management Office
(PMO) was represented along with the Iraqi Ministry of Planning and Development
Cooperation. Funds for this request are not in the original or Revised 2004
Revised Iraqi budget. This request is for funds to build a self-contained and
sustaining business complex for the PMO and MoPDC. This complex is necessary to
properly manage and track the relief and reconstruction program. Approximately
100 Iraqis will be working in the complex initially with a transition to Iraqi
control at the end of PMO activities. The consolidation of the roughly 2000
employees will improve the coordination and efficiency of the teams working on
major Iraqi reconstruction projects and reduce liabilities associated with
housing employees at 5 separate facilities. CPA looks to steadily reduce its
presence beginning July 2004 until it is fully transitioned out of the facility
in 2006
APPROVED – DFI, 1 Abstention
#653 – Ministry of Interior Logistics Distribution and Operations-- $32,000,000.
The Ministry of Interior (MoI) was represented. Funds for this request are not
in the original or Revised 2004 Revised Iraqi budget. This request is to
resource a Logistics Distribution Operation in support of the Iraqi Police
Services (IPS), Facilities Protection Service (FPS), and the Department of
Borders (DBE). The distribution operation will mitigates delays in fitting and
equipping Iraqi security forces, loss of property, transportation expenses, and
the need to prolong military commitments to distribute and secure goods for the
Iraqi security forces. The Chair expressed concerns about the timing of this
request as no mention was made of the requirement at the time of the original
2004 budget formulation. The discussion was deferred until the next PRB due to
time constraints.
TABLED.
#654 – SOE Capital Expenditure -- $27,000,000. Private Sector Development was
not represented. As there wasn’t a representative available to discuss this
funding request, it was tabled.
TABLED.
#655 – Board of Supreme Audit (BSA) Information System Infrastructure and
Revitalization Program -- $2,400,000. The Board of Supreme Audit was
represented. This request is for funds included in the Revised 2004 Revised
Iraqi budget. This request is for the initial requirements for the BSA
information network, and for development of reconstruction plans for the
remaining three floor of the BSA facility in Baghdad, as well as the
reconstitution of regional offices.
APPROVED—DFI
#656 – Police Station Survey -- $220,000 – The Ministry of Interior (MoI) was
represented. Funds for this request are not in the original or Revised 2004
Revised Iraqi budget. This request if for funds to survey existing police
stations to prioritize the required renovation program. Concerns were raised
about this being a duplication of work already performed by the Civil Affairs
group in 2003. The discussion was postponed to research if this work has already
been completed and for MoI to more closely coordinate with MoF.
TABLED.
#657 – Border Station Survey -- $85,000 – The Ministry of Interior (MoI) was
represented. Funds for this request are not in the original or Revised 2004
Revised Iraqi budget. This request if for funds to survey existing border
stations and sites to prioritize the required renovation program. Concerns were
raised about this being a duplication of work already performed by the Civil
Affairs group in 2003. The discussion was postponed to research if this work has
already been completed and for MoI to more closely coordinate with MoF.
TABLED.
#658 – Railway Derailment Vehicles -- $6,600,000 – The Ministry of
Transportation (MoT) was represented. This request is for funds included in the
Revised 2004 Revised Iraqi budget. This request if for funds to purchase 10
railway derailment vehicles for the Iraqi Republic Railway. This action is in
response to a serious deterioration in the security situation for railways late
last year. Discussion was postponed to the next PRB at the request of MoT as the
requester was not able to attend this session.
TABLED.
#659 – Umm Qasr Port Management -- $5,100,000. The Ministry of Transportation (MoT)
was represented. This request is for funds included in the Revised 2004 Revised
Iraqi budget. This request is to extend the funding for the Stevedoring Services
of America (SSA) contract at Umm Qasr port. While the period of performance for
the contract will run through 30 June 04, funds on contract were expected to be
exhausted ~22 March 04. This funding will fund port management until 30 June
after which a new contract will be competitively awarded. During the discussion,
the USAID representative stated that the current contract could continue four to
six weeks using the current funding. The Iraqi MoF emphasized the need for the
MoF, the MoP and the MoT to discuss the details of the capital expenditure.
APPROVED – DFI, 1 Abstain: Ministry of Finance.
#660 – Reconciliation of Iraqi External Debt -- $4,000,000. The Ministry of
Economic Development (MED) was represented. Funds for this request are not in
the original or Revised 2004 Revised Iraqi budget. This request is for
additional funds required to award a contract for reconciling Iraq’s external
debt. The effort will provide Iraq with a balanced account of all external Iraqi
debt by 30 August 04. This audit was included in the 2004 budget at $10,000,000
but the cost to award the contract exceeds existing funding by $4,000,000. Debt
reconciliation is a necessary pre-requisite to debt forgiveness by members of
the international community.
APPROVED—DFI
#661 – ICDC Expansion -- $25,000,000. CJTF-7 was represented. Funds for this
request are not in the original or Revised 2004 Revised Iraqi budget. This
request would fund equipment for the expansion of the ICDC from 36 battalions to
45 battalions. The funds for the original 36 battalions are in the US
supplemental. The board pointed out that the $14.1M request was for capital
expenditures only and did not include the requisite salary or operating costs.
The requested amount was increased to $25M to include both capital expenditures
and estimated salary and operating costs.
APPROVED—Increased from $14,151,800 to $25,000,000, DFI
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